Make sure that your descriptions of services rendered aren’t hard to understand. If your client has to ask questions about what they’re paying for, it could delay payment and even cause controversy between you and your client. You want to make your invoice as easy as possible to understand. Best practices for creating an effective invoice template for cleaning services Provide a clear and concise description of services renderedĬlarity is everything when it comes to invoices. Or you could use an online booking system or invoicing software. For example, you could request payment through a secure third-party provider like PayPal or Venmo.
If you are uncomfortable with putting bank details on an invoice, there are plenty of other options. She also provides the account details for payment. Clare clearly specifies that payment should be made no later than 14 days after the client receives the invoice and that they should pay by bank transfer. The final part of Clare’s invoice is dedicated to payment. Terms and methods of payment Image created by the author As you can see here, Clare of Clare’s Cleaning has increased the font size for the total amount payable, making it very easy for the client to see. Make things easy for them by totting up the total and clearly marking it on your invoice. It’s crucial that your client can see at a glance how much they owe you.
The client can clearly see what has been done, how long it took, the date the work happened, and how much they are being charged for it. She charges by the hour but also breaks her invoices down by task. For example, if you charge by the hour rather than at a set rate per task, you could set down the number of hours worked and the date on which the work occurred.Īs you can see, Clare from Clare’s Cleaning likes to be thorough. How you show this depends a lot on how you charge. The body of your invoice should detail what the client is paying for. List of services rendered Image created by the author Secondly, it helps you and your clients to organize your invoices for their records.ģ.While Clare’s Cleaning company (like many companies) asks for payment no later than fourteen days after the client receives the invoice, a date of issue can substantially strengthen your case for prompt payment if a client is a habitually late payer. Firstly, it helps to ensure that you get paid on time.The date of issue is important for two major reasons. If you clean for commercial businesses, they will need you to provide an invoice number for their tax purposes. Next to the client information, you can see a unique invoice number and the date the invoice was issued.Ī unique invoice number is important for your and your client’s records. Invoice date and number Image created by the author
Here, the company has only provided the client’s address on the invoice itself, but you may want to provide your business address as well for extra clarity. The invoice recipient can easily see that Clare’s Cleaning has issued the invoice and that it is intended for Fred Fredson. Company and client information Image created by the authorįirst up, we have the company and client information. Let’s break down its essential elements: 1. Here is a mockup of an invoice supplied by a fictional cleaning company. 5 key components of a cleaning service invoice Image created by the author So, here are the five key things you need to create an excellent invoice template. As well as looking professional, it clarifies things like amounts, services rendered, payment due dates, and more so that there’s no confusion.Īs well as ensuring you get paid on time, invoices eliminate cleaner/client confusion, which is essential for maintaining healthy and long-lasting client relationships.Ĭreating an invoice is not difficult once you know what to include. This means that the cleaner has to chase the client for the money they’re owed, which nobody enjoys having to do!Ī sound invoice system can make the payment issue a lot easier for all concerned. It’s too easy for private clients to forget to pay the cleaner in the rush of their daily lives. Invoicing and ensuring payment can be a sore point for cleaning businesses, especially smaller domestic cleaning businesses. So, if you provide cleaning services, it’s important that you and your workers are paid for your time and effort. Cleaning can be very fulfilling, but it’s also hard work.
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